The City Clerk's Department is the custodian of official records, and is responsible for the conservation of the permanent records.

The following are some of the documents the City Clerk's Department maintains: Ordinances Resolutions Minutes Agreements Certain election-related documents

  

Submit a request for records by filling out a Records Request Form and submitting it to the City Clerk's Office at 635 S. Highway 101 in Solana Beach. The City of Solana Beach will respond to your request as per the California Public Records Act. We make every effort to respond to record requests as soon as it is possible. You will be contacted with any additional questions and/or when your request is ready.

 

Items such as City Council meeting agendas, action agendas, approved minutes, as well as documents such as the Municipal Code and General Plan, are available elsewhere on this website.

 

Please note requests too general in nature (i.e. "All files relating to...") may result in a delay pending further identification of the records. Examples of information that may expedite the process: 

-  Name or title of the document, i.e., Resolution 2004-100, Staff Report dated .... regarding ....
-  An address or property location
-  Developer/Applicant name
-  Date of Council action

 

Copy Fees
The City Clerk's Department requires payment in advance for all copy and actual postage fees.

 

• Public Record  - $1.00 for first page, .10 each additional black & white page/side and .20 each additional color page/side. The City Clerk's Department is unable to fax documents for records requests unless they already exist in electronic format. 

• State filings  - .10 cents per page (per side) regardless of quantity.
  Examples of state required filings: campaign contribution statements and statements of economic interests.  
  
  

• The City Clerk's Department currently has some documents available electronically.

 

You may send a request via e-mail to the City Clerk's Department. Please be as specific as possible when submitting your request for the most accurate response. There is no charge for documents sent electronically.

 

Public Records Act
The Public Records Acts (Government Code 6250) state that upon a request for a copy of records, the City shall, within 10 days from receipt of the request, determine whether the request, in whole or in part, seeks copies of disclosed public records in the possession of the agency and shall promptly notify the person making the request of the determination and the reasons therefore.

 

Fair Political Practices (FPPC)